Crowe Soberman LLP is more than one of Canada’s premier independent chartered professional accounting firms. We are a group of passionate people, delivering meaningful results to our clients. We are looking for a motivated, self-starter to join our Taxation team. The Administrative Assistant plays an integral role in providing a broad range of administrative tasks to support the Tax team. The ideal candidate will thrive in a fast-paced environment and have a strong attention to detail.
Principal Duties and Responsibilities:
- Providing administrative support to administrative team and tax group;
- Creating Caseware files for new clients, roll forwards, drafting engagement letters and enclosure letters;
- Preparing T4, T5, and NIL returns;
- Print / assemble tax packages and process e-returns;
- Quality review (accuracy, completeness, appearance) of outgoing correspondence;
- Ensure complete confidentiality when dealing with sensitive documents and issues;
- Ability to prepare and follow up with work in progress and full cycle of invoicing;
- Prepare and submit forms to the Canada Revenue Agency;
- Maintenance of client database (Dynamics365);
- Filing (maintain current database for active and off-site files);
- Setting up, transmitting, and obtaining information from the client portal and filing accordingly;
- Faxing, emailing and scanning documents to clients, etc. (as required);
- Liaise with internal departments in a professional manner;
- Other administrative duties as assigned.
Other Responsibilities:
- Back-up and assisting administrative assistant team with day-to-day support and backlog
- Back-up maintaining partner’s tracking sheet;
- Organize and coordinate internal & external meetings, etc.;
- Perform mail-merge, work with Word and PowerPoint templates;
- Maintain up-to-date contact information and directories;
Qualifications:
- Excellent verbal and written communication skills;
- Highly effective organizational skills and detail-oriented;
- Self-motivated with strong prioritizing and follow-up skills;
- Ability to cope in a deadline-driven environment;
- Proven editing and proof-reading skills;
- Ability to work independently and as part of a team
- Available to work moderate overtime.
Education and/or Experience:
- University Degree or College Diploma an asset
- Minimum 2 year's of administrative experience in professional services
- Must be able to work with numbers
- Ability to understand basic accounting
- Experience at an accounting firm an asset
Computer Skills:
- Strong knowledge in Caseware/ Caseview
- Microsoft Office Applications - Word, Excel, PowerPoint, SharePoint, Access & Outlook
Key Competencies:
- Highly organized
- Adaptable
- Team player
- Positive attitude and flexible
- Problem solver
- Strong interpersonal skills
- Strong written and oral communication
- Client service oriented
- Strong ethics and good judgment
- Takes initiative
We offer a competitive compensation package, a convenient work location that is accessible by public transit for this permanent position. To find out more about the firm, please visit www.crowesoberman.com.
Crowe Soberman LLP is an equal opportunity employer. We encourage applications from women, Aboriginal peoples, and visible minority group members. Accommodation will be provided in all parts of the hiring process, please advise us in advance. We welcome applications from individuals with disabilities and will accommodate such disabilities at all times during the recruiting process. We thank all applicants who apply, however, only those selected for an interview will be contacted.
Job Type: Full-time
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Work from home
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Supplemental pay types:
- Overtime pay
Education:
- Secondary School (preferred)
Experience:
- Administrative: 1 year (required)
Work Location: Hybrid remote in Toronto, ON M4T 2T5
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